Agencies get guidance for services buys

David Drabkin

J. Adam Fenster

The Civilian and Defense acquisition councils have finalized the way agencies should buy services from schedule contracts.

Previously, agencies used a part of the Federal Acquisition Regulations for weapons systems and services, said David Drabkin, GSA's deputy associate administrator for acquisition policy, at a recent conference.

The policy clarifies the responsibilities of the ordering agency and the contracting agency. According to the councils, the contracting agency must provide information about its regulations, while the ordering agency must also provide information about its rules.

The new rule requires all orders under FSS to have an acquisition plan, and agencies are required to issue a statement of work if the work is worth more than $2,000 and not for the performance of a specific task such as installation or maintenance.

Agencies also should request that contractors submit firm-fixed price quotes to perform the service. This will help limit the number of time-and-materials contracts agencies use.

Finally, the rule limits blanket purchase agreements to five years unless there is a specific need.

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