Enterprise resource planning software, long used mostly by manufacturers and retailers to manage supply chains and business processes, is becoming a staple in the public sector.
' Focus on functions, not checklist items: An enterprise resource planning package must handle your key business processes above all else.
' Analyze your current process to make sure you understand how ERP might affect it.
' Consider outsourcing ERP to an application service provider if your agency is small or midsize and you have minimal customization needs.
' Watch out for Web pretenders: Some products are minimally Web-enabled, with Hypertext Markup Language screens slapped onto older client-server back ends. Your Web strategy may require a truly Web-based ERP package that consists of object-oriented software components and follows open standards.
' Ask about integration with legacy applications and best-of-breed software that isn't part of the ERP package.
Forget OS, hardware
David Essex is a free-lance technology writer based in Antrim, N.H.
|Company||Product||Modules (partial list)||Important functions||Web-enabled?||Application service provider option?||JFMIP certified?||Databases|
|American Management Systems Inc.|
|Momentum||Federal general ledger, funds management, financial planning and reporting, payment management||Standard General Ledger rules-based accounting, financial reporting, invoicing, project spending control and cost accounting; supports full complement of OMB reports||Yes||Yes||Yes||DB/2, Informix, Oracle, SQL Server, Sybase|
|Computer Associates International Inc.|
|MK Logistics||Distribution, manufacturing, planning and scheduling, sales force automation, warehousing||Rules-based warehousing, order management, return materials authorization; radio-frequency capability for handheld and mounted devices||Yes||Yes||N/A||DB/2, Informix, Ingres, Oracle, SQL Server|
|Masterpiece/Net||Accounts payable and receivable, draft services, fixed assets, fund accounting, general ledger, inventory, job cost, labor distribution, purchasing||Encumbrance||Yes||Yes||Pending||DB/2, Informix, Ingres, Oracle, SQL Server|
|CAHRISMA||Benefits, payroll, personnel administration||Workbench with a decision-support tool and interface||Yes||No||N/A||DB/2, Informix, Ingres, Oracle, SQL Server|
|J.D. Edwards World Solutions Co.|
|OneWorld||Capital project management||Contract management, job cost accounting||Yes||Yes||N/A||Access, DB/2, Oracle, SQL Server|
|Contract management||Contract billing and management||Yes||Yes||N/A||Access, DB/2, Oracle, SQL Server|
|Facilities, equipment and fleet maintenance||Advanced maintenance management, fixed assets||Yes||Yes||N/A||Access, DB/2, Oracle, SQL Server|
|Finance and administration||Accounts payable, budgeting and allocations, foundation, general ledger, purchasing||Yes||Yes||Planned||Access, DB/2, Oracle, SQL Server|
|Grant management||Contract billing and management, accounts receivable||Yes||Yes||N/A||Access, DB/2, Oracle, SQL Server|
|Human resources management||Human resources, payroll||Yes||Yes||N/A||Access, DB/2, Oracle, SQL Server|
|Materials and warehousing||Accounts receivable, inventory management, sales order processing||Yes||Yes||N/A||Access, DB/2, Oracle, SQL Server|
Redwood Shores, Calif.
|Public Sector Applications (state and municipal)||Budgeting, financials, grants accounting, grants proposal, labor distribution||Budget formulation, approval and maintenance; encumbered purchase orders; grant award management and proposal development; multiple receivable line accounting; position budgeting||Yes||Yes||N/A||Oracle|
|Human resources, payroll||Budget and position management, cash management and reconciliation, position control, tax-deferred annuity plans, workload shifting||Yes||Yes||N/A||Oracle|
|U.S. Federal Financials||Federal general ledger, receivables, payables, purchasing||Budgeting, cost accounting, financial reporting, invoicing, FACTS II (federal budgeting system) support, Prompt Payment Act support||Yes||Yes||Yes||Oracle|
|U.S. Federal Human Resources||Benefits administration, business intelligence and work force analysis, personnel action administration, self-service, work force development||Career and performance management; employee relations; labor and organization management; reporting, reconciliation, and records retention; recruitmentand staffing security; workflow||Yes||Yes||N/A||Oracle|
|PeopleSoft 8 for the U.S. Federal Government||Customer relationship management, financials, human resource management, supply chain, enterprise performance, learning solutions, electronic procurement||Activity costing, benefits, inventory management, planning and simulation, profitability analysis, Thrift Savings Plan||Yes||Yes||Yes||DB/2, Informix, Oracle, SQL Server, Sybase|
|PeopleSoft 8 for the Public Sector||Customer relationship management, customer information system, enterprise performance management, e-procurement and e-marketplace, financial management, human resources management, supply chain||Activity costing, automated and Internet services, benefits, grant administration and proposals, planning and simulation, trading communities||Yes||Yes||N/A||DB/2, Informix, Oracle, SQL Server, Sybase|
|PeopleSoft 8 for Local Government||Financials, human resources management||Accounts payable and receivable, billing, general ledger, payroll, purchasing||Yes||Yes||N/A||DB/2, Informix, Oracle, SQL Server, Sybase|
|SAP America Inc.|
Newtown Square, Pa.
|R/3||Constituent relationship management||Marketing of public programs and services, product and service sales, public information||Yes||Yes||N/A||DB/2, Informix, Oracle, SAP DB, SQL Server|
|Financials||Accounts payable and receivable, asset accounting, controlling, funds management, general and special ledgers||Yes||Yes||Yes||DB/2, Informix, Oracle, SAP DB, SQL Server|
|Human resources management, employee self-service||Compensation and benefits administration, payroll accounting, recruitment, time and leave management||Yes||Yes||N/A||DB/2, Informix, Oracle, SAP DB, SQL Server|
|Procurement and inventory management||Contract management, distribution, inventory management||Yes||Yes||N/A||DB/2, Informix, Oracle, SAP DB, SQL Server|
|Records management||Electronic signatures, information retrieval, workflow monitoring||Yes||Yes||N/A||DB/2, Informix, Oracle, SAP DB, SQL Server|
|Resource management||Facility and equipment, fleet, and property management; real estate, reimbursable services||Yes||Yes||N/A||DB/2, Informix, Oracle, SAP DB, SQL Server|
|Taxes and revenue management||Billing, payments and collection, revenue accounting, tax calculation||Yes||Yes||N/A||DB/2, Informix, Oracle, SAP DB, SQL Server|
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