Navy enlists tool to amass disparate electronic documents

The Naval Air Systems Command has adopted integrated work management tools to improve
its engineering change proposal process, according to officials of Universal Systems Inc.
of Chantilly, Va.

The company’s work management applications send out small Visual Basic programs
called device servers, which grab whatever electronic documents are needed to assemble a
work package. The tools lend themselves to managing executive correspondence or processing
claims, for example.

“Work management is a way of integrating lots of different information systems if
you’re driving a transaction,” said Mark Scheffel, vice president of product
strategy and development for USI. He said the company does 60 percent of its business with
federal, state and local governments.

USI’s two-tier Enterprise Power architecture layers workflow management on top of
document and records management apps, Scheffel said. An n-tier release based on Microsoft
Corp.’s Distributed Component Object Model will be available soon, he said.

The structured Enterprise Power environment meets Defense Department electronic records
retention requirements under DOD Directive 5015.2, Scheffel said.

Instead of developing its own records applications, USI integrated its workflow
software with two commercial applications: the Docs Open document management application
from PC Docs Inc. of Burlington, Mass., and the ForeMost records management application
from Provenance Systems Inc. of Arlington, Va.

Enterprise Power users can access their document repositories and work management
in-baskets through their Web browsers without having to put software on an indeterminate
number of desks, Scheffel said.

The Enterprise Power software costs $1,500 per seat in quantities of 100 and $25,000
per server. The licenses cover the document management, records management and work
management software, plus developer tools and application-specific templates.

Contact USI at 703-222-2840.   

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