Xerox integrates document sharing, summaries

Summarization is finally getting respect from users of document-sharing software,
according to product managers for Xerox Corp. The company’s Visual Recall document
management software automatically generates one-page summaries or 20 key excerpts from
documents.


“We had summarization three years ago, but folks didn’t see a value in it at
the time,” said Jay Ganesh, Xerox product marketing manager for Visual Recall.


Visual Recall is separate from DocuShare, the Web-style document sharing software that
Xerox has sold to the Justice Department, Federal Aviation Administration, IRS and Naval
Sea Systems Command.


Later this year, Xerox will announce how it plans to integrate the different document
management technologies of DocuShare and Visual Recall.


The server-based DocuShare application breaks with the centralized administration model
of older document management applications, said Patty Peper, marketing manager for Xerox
document management systems group of Palo Alto, Calif. DocuShare requires no workflow
re-engineering but can support it if needed.


Access rights are by their nature hard to maintain with centralized administration,
Peper said. And document owners have little control over security if they must rely on a
webmaster to convert things to Hypertext Markup Language or Adobe Systems’ Portable
Document Format.


Using DocuShare, the document owners themselves can publish paper or digital documents
in native file formats. DocuShare supports the Secure Sockets Layer protocol, Peper said.


Xerox has sold DocuShare to the California Employment Development Department and other
organizations that cannot invest huge amounts of time to maintain a unique document app,
she said.


On Microsoft Windows NT platforms, DocuShare works together with Microsoft Internet
Information Server or Netscape Communications Corp.’s Enterprise Server. On SunSoft
Solaris platforms, it works with Netscape Enterprise Server or Apache server freeware.
DocuShare 1.5 licenses start at $695 for one server and 25 users.


Contact Xerox at 800-428-2995. 


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