Archiving system helps agencies automate e-mail

Archiving system helps agencies automate e-mail

The JVC enterprise

By Florence Olsen

GCN Staff

An e-mail archiving library from JVC Professional Computer Products Co. gives agencies an integrated way to automate their e-mail retention policies.

The turnkey system has very low impact on agencies that are trying to comply with Defense Department Directive 5015.2, said Chris Gray, vice president of xVault Inc. of Amherst, N.H.

The xVault enterprise e-mail archiving software works with JVC's CD-recordable library to automatically index and store all
e-mail messages and attachments. It supports Web browser searches.

A policy module supplies filing, policy management, disposition management and system auditing capabilities, Gray said. Users can search for their own sent and received e-mail, but only authorized users can search the full archive.

All mail messages and attachments are copied to the xVmail Server, where they are indexed and recorded on CD-ROMs.

Each mail item has its own archive attributes, which include a scheduled destruction date.

Nothing more

No additional client software is required for enterprise e-mail archiving.

The xVmail Server, which runs under Microsoft Windows NT Server 4.0, has interfaces to Microsoft Exchange and Unix-based Simple Mail Transfer Protocol hosts. In Microsoft Outlook, a template automatically adds a record identifier to the e-mail signature field.

Future releases of xVmail will archive Lotus Notes messages, Gray said.

SMS Data Products Group Inc. of McLean, Va., also makes a CD-R jukebox, CD-Rkive, that stores and disposes of electronic records.

JVC of Cypress, Calif., sells 100-, 200- and 600-disk libraries for e-mail archiving.

With the xVmail software, the 100-disk model starts at $35,000.

Contact JVC Professional Computer Products at 714-816-6500.

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