Visio 2000 tools are right in step with Office 2000

Visio 2000 tools are right in step with Office 2000

App supplies easy-to-use graphic objects, image control and an improved organization chart wizard

By Jason Byrne

GCN Staff

Although Microsoft Corp. only recently acquired Visio Corp., the latest Visio 2000 diagramming package already looks and acts like one of the Microsoft family.

Visio has supported some integration with Microsoft Office applications, but Visio 2000 goes all the way. Cut-and-pasted Visio drawings pick up the color scheme of a target PowerPoint presentation. Organizational structure flows from Exchange Server into a Visio organization chart.

Not only has Visio prettied up the interface to look more like Office 2000, it also has retooled the package with a new graphics engine and greater integration.

Lots of control

Box Score ''''''''''''''

Visio 2000 Standard Edition

Business diagramming tool

Visio Corp.; Seattle;

tel. 800-248-4746

Price: $199 retail, $99 upgrade

+ Extremely tight integration with Office 2000

+ Easier to use than ever

' Little support for non-Microsoft environments

' ShapeSheets are still clunky

Real-life requirements:

Windows 9x or NT 4.0, 32M of RAM, 80M of free storage, 1,024- by 768-pixel resolution recommended

Visio 2000 has more granular control over graphical objects. It can handle drawings with thousands of objects and shapes without serious performance degradation.

The installation applet uses the same Windows Installer method as Office 2000, which lets you decide which components to install locally, which to install on the server and which to leave out. Administrators can develop custom installation profiles, ensuring common deployment across groups and offices.

But before you get to that point, you must install some Microsoft components such as HTML Help, Visual Basic for Applications 6.0 and several subsets of the Internet Explorer 5.0 browser software. This does not change your default browser, and the Explorer components can be uninstalled by uninstalling the HTML Help application. But users who worry about configuration issues or security should be aware of these requirements.

Once the Microsoft helper components have been installed, the computer needs a reboot before the Visio software installation continues. This means unattended installation will be impossible for systems with a boot password.

When all the software is loaded and you are ready to go, Visio 2000 furnishes a wealth of templates and shows a visual preview of each and a description of tasks it can accomplish.

I found this feature especially helpful. The previews in Visio's previous version were sometimes difficult to comprehend.

When developing a new drawing, you can anchor windows that display such tools as Custom Properties, Size and Position, Drawing Explorer, and Pan and Zoom. Any one or all windows can stay open all the time, which makes modifying shapes and objects easier.

Toolbars can either be docked on the top of the screen or floated over the workspace for easier access.

One of the most exciting new features is Visio 2000's precise control over the position, size and shape of objects.

Shapes can be nudged with the arrow keys to move by small increments in a chosen direction, though the improved grid and alignment functions make nudges almost unnecessary.

Control of images in Joint Photographic Experts Group and TIFF formats is easier, too. From the ShapeSheet window, you can change the contrast, brightness, gamma correction and image sharpness. The ShapeSheet window has in-depth control but a rather clunky look.

Visio 2000 also is better at creating org charts. An Organization Chart Wizard can walk you through either entering the data manually or importing it from Microsoft Exchange Server or any Open Database Connectivity-compliant database.


I would have liked to see support for pulling information from Novell Directory Services and Lightweight Directory Application Protocol servers.

Visio's new owner has never given much consideration to competing protocols or directory services, but Visio 2000 users would benefit from such capabilities.

Visio 2000 can pull in drawing files from its previous versions and can save drawings as Visio 5.0 files.

Workgroups obviously would avoid file format issues better if they upgraded all Visio users at once.

As before, Visio 2000 continues to import the .dwg files of AutoCAD from Autodesk Inc. of San Rafael, Calif., the .dgn files of MicroStation from Bentley Systems Inc. of Exton, Pa., and Initial Graphics Exchange Specification files developed on computer-aided design systems.

The Internet improvements of Visio 5.0 are still there in Visio 2000 and have been augmented by support for the Vector Markup Language, an emerging standard for exchanging drawings over the Internet. Office 2000 applications also will support VML. You can hyperlink a shape in a Visio drawing to different documents, and after export to the Web, clicking on the shape might bring up a photo, a text description or a support page.

For business diagramming in a Microsoft Office environment, there is no finer tool than Visio.

Visio 2000 redefines the product's market, functionality and integration with Microsoft products.


  • Records management: Look beyond the NARA mandates

    Pandemic tests electronic records management

    Between the rush enable more virtual collaboration, stalled digitization of archived records and managing records that reside in datasets, records management executives are sorting through new challenges.

  • boy learning at home (Travelpixs/

    Tucson’s community wireless bridges the digital divide

    The city built cell sites at government-owned facilities such as fire departments and libraries that were already connected to Tucson’s existing fiber backbone.

Stay Connected