Transportation seeks ASP for a million travel vouchers

Transportation seeks ASP for a million travel vouchers

By Susan M. Menke

GCN Staff

JULY 31'The Transportation Department has issued a procurement request for a Web application service provider to process travel authorizations and vouchers for any federal traveler, beginning in January.

Under a Federal Travel Regulation that mandates a governmentwide travel management system by 2001, Transportation will evaluate ASP bidders and test their services with help from the General Services Administration and the Health and Human Services Department. Proposals and demonstrations of past performance are due by Aug. 28.

The chosen browser-based service must reimburse travelers no later than 30 days after claims submission. It must be capable of handling more than a million annual vouchers for federal travel, which is expected to cost as much as $8.8 billion by fiscal 2004. User fees will apply on a tiered basis and will decline as volume increases. After the first year of the proposed seven-year contract, Transportation can renegotiate the fees.

The service provider must maintain individual user profiles for travelers, governed by the Federal Privacy Act. The ASP also must supply management information reports and user help facilities. Disabled federal users must have full Web access. Individual agencies' systems administrators will set their own requirements for storing and archiving their travel records, which must be accessible to their accounting or financial management systems.

At least 40 percent of the travelers who use the service will be surveyed quarterly to rate their satisfaction. The request for proposals appears at www1.eps.gov/cgi-bin/WebObjects/EPS.woa/9/wo/Oq1000ah600ao5003f/1.21.17.11.5.

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