CIO leads e-gov in the Bay State

CIO leads e-gov in the Bay State

Who's in Charge

David Lewis
Chief Information Officer


Darrel Harmer

Human Resources/Compensation Management System Director


Rick Keyes

Information Warehouse Group Director


Ralph Ragucci

Operational Services Bureau/Data Services Director


Lou Angeloni

Technology Finance Group/Chief Financial Officer


Anna dos Santos

Enterprise Application Bureau Director


Val Asbedian

Strategic Planning Group Director

Major Programs

  • Massachusetts E-Gov Initiative: A new Web portal to provide a view of government services centered around the customer and let individuals and business access government online


  • Commonwealth Security System: A security system to identify and authenticate users


  • Single File: A joint effort by the Revenue Department and the Employment and Training Department that will let businesses file a single return for unemployment taxes, wage withholding and wage reporting.


  • MASSCares: A project for the Executive Office of Health and Human Services that includes installing a suite of applications to improve human services casework and create an information warehouse


  • Sport: A system that lets users get recreational permits online from the Fisheries, Wildlife and Environmental Law Enforcement Department.


  • MMARS Redesign: An overhaul of the internal accounting and reporting system that supports state finance.

  • IT spending in Massachusetts












    Salaries $79,755,610
    Software Licenses$23,062,176
    Consultants$161,972,118
    Equipment Purchases$88,338,516
    Equipment, Lease Purchases$33,541,363
    Equipment Rent/Lease$7,983,481
    Equipment Repair$34,700,795
    Tele-
    communications
    $53,602,121
    Agency Computing Services$16,258,002
    Total$509,214,182
    Source: Massachusetts Information Technology Division

    The goal is to make government more intuitive, Massachusetts CIO David Lewis says.

    BY DONNA YOUNG | GCN STAFF

    A 30-year career in Massachusetts public service has taken David Lewis from using paper-tape Teletype machines to overseeing the commonwealth's electronic-government initiative.

    Lewis, Massachusetts' chief information officer, began his government career as an accountant in the state's Public Welfare Department. He has progressed through five agencies to reach the CIO slot.

    As the Registry of Motor Vehicles' senior deputy registrar in the 1990s, Lewis was responsible for technology as well as most of the department's business units. His office was the first state agency in the country to implement vehicle registration and driver's license transactions over the Internet.

    Lewis, who holds an undergraduate degree in economics and a master's degree in business administration, said he was introduced to information technology early in his government career when he managed cash control operations.

    "I was very comfortable working with technology people back then because a lot of my work involved trying to figure out the best way to control expenditures and eventually how to automate the process," he said.

    Punch card veteran

    Lewis said that even though technology has advanced dramatically since he started his career in public service, some things have remained the same.

    "In the '70s, it was unheard of to have a terminal on your desk," he said. "The way code got written was you sat down and wrote it out by hand and then punched it in on 80-column cards. It was quite a process.

    "But the fact is, today you still have programmers," Lewis said. "You still have code that gets assembled into something the machine can understand. It was painful then, and it's still painful today. We're all still herding cats. Now we just have more and better tools that have helped us make things a little easier."

    Lewis' top priority is the commonwealth's electronic-government initiative, which includes creating a new portal for citizens and businesses to access services online.

    Lewis said the key to developing a good portal is to design it so that customers only have to know what they want to do in terms they understand.

    "If a person wants a snowmobile permit or a noncommercial lobster permit, they don't want to have to search through an agency list to find the Department of Fisheries, Wildlife and Environmental Law Enforcement," he said. "What does that mean to anybody?

    "You want to set up the Web site so that the specific service the person is looking for is found by what it is rather than through some government agency name. It needs to be kept simple. The goal is to make government more intuitive so that the user doesn't have to know what agency provides which service."

    Lewis said a portal design should incorporate telephone center models.

    "Questions that telephone centers receive about transactions are going to be the same questions Internet users will have when making a transaction," he said. "You have to study the way consumers ask questions. Telephone centers are a good place to start."

    Electronic projects

    Massachusetts' E-Gov Initiative includes several projects in the planning stages and some already under way.

    The commonwealth plans to build a centralized security system to identify and authenticate users. The new system will eliminate the need for multiple identifiers when users interact with multiple government systems.

    "Security is a big thing for everyone right now," Lewis said. "It's a vital component for any major e-government plan."

    The commonwealth is redesigning its financial database system. The new design for the Massachusetts Management Accounting and Reporting System includes electronic bill submission.

    In addition, MMARS will be linked to other systems, such as the commonwealth's procurement access and solicitation system.

    Massachusetts also has implemented an online filing system for the submission, retrieval, storage and public disclosure of campaign finance reports. The commonwealth's Campaign and Political Finance Office Web site, at www.state.ma.us/ocpf, includes a contributor information database. The information on the site is taken from printed campaign finance reports filed with the OCPF by candidates' depository banks.


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