GSA details an interim plan for federal software licenses

GSA details an interim plan for federal software licenses

The General Services Administration today issued interim procedures for the SmartBuy governmentwide software licensing initiative.

The procedures, which take effect immediately, expire in late December. They outline eight steps agencies should consider when negotiating new or follow-on software licenses:

  • Once GSA has negotiated some licenses under SmartBuy, use those contracts to buy software.

  • Before negotiating any deals outside of the initiative, check with GSA to see if there are any new products available through SmartBuy contracts.

  • Inform GSA of any large software buys.

  • Limit commodity software contracts to one-year terms or check with SmartBuy coordinator Emory Miller.

  • Buy small amounts of software or noncommodity applications through existing vehicles, including GSA's schedule contracts.

  • Expect to continue using normal buying procedures because SmartBuy will not have a wide range of applications for some time.

  • Take part in GSA-sponsored feedback sessions.

  • Consider adding a clause in future software contracts that will allow the agency to convert to a SmartBuy deal with the same vendor.

SmartBuy eventually will provide many enterprise agreements, but in the meantime, the interim procedures are necessary so agencies don't have to delay necessary software buys, GSA officials said [see story at].

GSA said it expects to have 'several agreements in place by Sept. 30' for antivirus, Linux support, enterprise management and other applications.

The procedures also provide answers to seven frequently asked questions on topics ranging from whether there is a freeze on software buys to when GSA plans to negotiate governmentwide contracts.

To view the SmartBuy document online, go to

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