Agriculture tests correspondence management software

Agriculture tests correspondence management software

• By Mary Mosquera
• Nov 05, 2004

The Agriculture Department has begun testing an enterprise correspondence management application to organize executive letters, memos and reports from receipt through response and archiving. The department hopes the system will help reduce paper consumption, save time and eliminate document loss.

The pilot began earlier this month and will run until Jan. 24, when it will go into full production.

Agriculture's Office of the Executive Secretariat is testing the application to manage Agriculture Secretary Ann Veneman's correspondence with the Rural Development mission area. Other offices are participating in the pilot, including the Office of Budget and Program Analysis and the Office of the General Counsel.

The Web application is designed to enable employees to collaborate or review documents, for example the approval of a final draft, and to route it within an Agriculture agency or among several agencies. The documents are available only to authorized personnel, who must log in to access them. Documents received by mail and fax will also be scanned into the system.