New app will help Navy keep tabs on its records

NEW ORLEANS'After more than five years of planning, the Navy is getting an enterprise records management system via the Navy-Marine Corps Intranet portal.

EDS Corp., which manages the portal, is deploying Total Records and Information Management (TRIM) software from Tower Software of Australia to manage all Navy and Marine Corps records and documents'everything from e-mail to PowerPoint slides'on more than 360,000 computers that make up the NMCI enterprise network.

Tower is a subcontractor to EDS on NMCI, an $8.8 billion program that links voice, video and data communications throughout the Navy.

Charley Barth, director of records for the Navy, said the records system will help the Navy comply with congressional mandates and decrease the service's risk of impropriety and embarrassment.

'The Navy does not want to be the next '60 Minutes' story,' Barth told an audience gathered recently at the Department of the Navy Enterprise IT Industry Symposium. 'We need to get control of our records management so if problems come, we're prepared.'

Barth's office is preparing a 'TRIM roadshow' to demo the software in the coming months.

In addition, Navy CIO Dave Wennergren is expected to release a policy memorandum mandating that commands hire or appoint a records manager to be in charge of training users on the system.

The move will put the Navy in compliance with the Federal Records Act, which mandates federal agencies to have a system in place to manage records and documents.

Navy officials hope the software will standardize document management, making information such as policy decisions and personnel records available to users at more than 300 sites.

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