OMB provides sample HSPD-12 privacy reports

The Office of Management and Budget late last week reminded CIOs to complete privacy impact assessments and a number of other related documents before issuing credentials under Homeland Security Presidential Directive 12.

OMB administrator for e-government and IT Karen Evans provided agencies with five sample documents to use as models complying with the privacy requirements before they issued new credentials under an Aug. 5, 2005, memo.

In the most recent document, OMB provided samples of:
  • Systems of records for personnel security files, which covers the HSPD-12 initiation process

  • System of records notice for identity management system, which covers the process after adjudication determines the employee or contractor can receive an identification card

  • ID proofing and registration Privacy Act statement, which describes the information the agency is collecting and how it will be used and stored

  • Card usage Privacy Act statement, which tells cardholders what information will be collected and stored when they enter another facility or use a system other than their own

  • PIA for Personal Identity Verification, which analyzes IT systems used to implement HSPD-12 and the associated privacy impacts.

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