Tips for controlling cloud migration costs

Tips for controlling cloud migration costs

With federal policies like the Data Center Optimization Initiative encouraging ever more cloud deployments, agency IT managers must learn to squeeze the most performance out of their cloud investments.

And with careful planning, agencies can reduce the cost of a cloud rollout. Shyam Oza, senior product manager at AvePoint, offers some cost saving advice: 

To start, not everything need go to cloud. Identifying what not to migrate will help reduce an agency’s data footprint and save project time and software licensing fees.  

Agencies should then retire legacy applications by identifying functionalities that can be replaced with a cloud-native app. DropBox can replace a legacy file sharing system, for example, and Slack can stand in for messaging applications, Oza said.

Teams that easily adapt to change should be moved to the cloud first. They can flag potential issues  and provide leadership when the time comes for wholesale migration.

And since software-as-a-service applications have a variety of license types and service offerings, agencies should take time to plan the licensing rollout. “Too many organizations purchase a single flat tier for their organization and later on find out they have too much functionality -- and far too much cost -- or too little,” Oza said. And once the application is live, agencies should monitor service and feature consumption over the life of the deployment, shifting the license strategy when needed. “Don’t be afraid to retire licenses that are costing you too much,” he said.

It is also important that agencies consider all dependencies when purchasing SaaS applications, as some require more upfront work than might be expected.  Investigate whether additional software or investments to integrate current data, directories or processes with the cloud services will be required, Oza said.

About the Author

Amanda Ziadeh is a former reporter/producer for GCN.


  • Records management: Look beyond the NARA mandates

    Pandemic tests electronic records management

    Between the rush enable more virtual collaboration, stalled digitization of archived records and managing records that reside in datasets, records management executives are sorting through new challenges.

  • boy learning at home (Travelpixs/

    Tucson’s community wireless bridges the digital divide

    The city built cell sites at government-owned facilities such as fire departments and libraries that were already connected to Tucson’s existing fiber backbone.

Stay Connected