DIG IT AWARD FINALIST: MOBILE
FMS2GO drives savings for GSA fleet management
- By Amanda Ziadeh
- Oct 03, 2016
The General Services Administration’s Office of Fleet Management manages more than 200,000 vehicles for federal agencies through its fleet management system, which houses and tracks data for all of GSA’s leased vehicles.
The new Fleet Management System to Go (FMS2GO) mobile app allows GSA employees and their contractors to update the system, and it has eliminated labor-intensive manual data transfers, nightly batch processing and expensive handheld scanners.
The Android app can run on government-issued or employee-owned mobile devices. It uses the devices’ built-in camera and microphone to perform barcode scanning and voice recognition, thereby reducing data-entry errors and the need for extra equipment.
Field users can load vehicle information into the app, scan barcodes to confirm the receipt of a license plate and record inventory directly into GSA’s database. They can then assign vehicles to customer agencies, have them scanned to confirm shipments and end the assignments once the vehicles are no longer needed.
For example, when new vehicles are delivered, FMS2GO records initial vehicle information, and when a customer exchanges an old vehicle for a new one, the app quickly assigns a new vehicle to that customer and terminates the old one. Fleet managers can also manage and record inventory on site and at delivery locations, and all transactions are instantly updated in the fleet management system.
Although the app still runs on GSA’s Unisys ClearPath mainframe, it extends the mainframe’s capabilities to mobile devices through a series of robust application programming interfaces created with ClearPath ePortal middleware.
By providing GSA employees with real-time data access, FMS2GO has improved operational performance and delivered about half a million dollars in savings by replacing handheld scanners with smartphones. Development and operational costs have also been reduced, and cumbersome software updates have been replaced with automatic app releases through the Google Play store.
Amanda Ziadeh is a former reporter/producer for GCN.