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GCN Home > 11/22/04 issue

Everybody has a role in evaluating technology

By Richard W. Walker, GCN Staff

You just got out of a long meeting and could use a bit of a stretch. So you think you might take a stroll down to the IT administrator’s office, shoot the breeze and check out the latest software the techies have on the bench. After all, it’s been a while since you’ve had a chance to stop by and—

Hold on. What’s wrong with this picture? What’s wrong is that you don’t seem to know what’s happening in the IT shop. As an agency manager, you should be part of the process of making sure that your agency’s technology is closely aligned with your agency’s business goals.

For government agencies today, technology acquisition, including assessment, is no longer just the concern of the network manager or even the CIO’s office.

By all accounts, the process should involve all functional components of the agency. Not just the CIO or the CTO. It should include the financial office and the procurement office.

And you can’t leave out the users, the ones who will have to deal with the technology on a daily basis once it is evaluated, acquired and deployed.

When Army officials were developing an information system for recruiters, user input in the evaluation stage proved critical.

“This was a system that developed by the recruiters for the recruiters,” said John Miller, functional manager for the U.S. Army Recruiting Command. “They had the experience to know what is needed out in the field at the time.”

And when officials at the Army’s Program Executive Office for Command, Control and Communications-Tactical at Fort Monmouth, N.J., were evaluating a system to let managers track the status of weapons systems, they spent long hours interviewing potential users to come up with a list of requirements.

“We didn’t want to interview just the management end,” said Kelly Lyman, senior program analyst for Robbins-Gioia LLC in the PEO’s chief information office. “You have to talk to the stakeholders at all levels.”

More news on related topics: Executive Center, Management, IT Management